The Indiana Access to Public Records Act (APRA), under Indiana Code Title 5, Article 14, defines public records as any record, document, or other material created, received, retained, maintained, or filed by or with a public agency and which is generated on paper, paper substitutes, photographic media, chemically based media, magnetic or machine-readable media, or any other material, regardless of form or characteristics. These records pertain to the conduct of the people’s business and are required by law to be disclosed to the public upon request unless otherwise exempted by law.
How to request Indiana Public Records?
The most straightforward approach to accessing a public record is to directly reach out to the state or local agency responsible. Alternatively, you can obtain access through private entities, granted the records are public.
Table of Contents
To request Indiana public records, follow these steps:
Where to find Public Records in Indiana
Depending on the type of record you seek, there are various places to find public records in Indiana, including:
Vital Records (Birth, Death, Marriage, Divorce):
These can be requested from the Indiana Department of Public Health and Environment's website. They can be requested online, via mail, or in person at the local County Clerk and Recorder’s Office.
Property Records:
Usually, these are available at the County Clerk and Recorder's Office in the county where the property resides. Some counties offer online access to these records. You can access a list of counties and their websites here: https://www.indy.gov/activity/search-real-estate-records-online
Business Records:
The Indiana Secretary of State's website provides access to these records, including an online business search feature to look up entities registered within the state.
Court Records:
You can find these on the Indiana Judicial Branch's website for the respective district where the case was filed. Each district might have different regulations and online systems.
Driving Records:
The Indiana Department of Motor Vehicles (DMV) manages these records. They can be requested online, via mail, or in person. Website.
Professional Licenses
The Department of Professional Licenses website allows you to verify a professional's license in Indiana.
Indiana State Archives:
For older or historical records, you can search the Indiana State Archives. Website.
Are Indiana Public Records Available Online?
Yes, you can access Indiana public records online. The Access to Public Records Act grants you the right to access public information maintained by local and state government agencies.
Numerous government departments offer online portals or databases where you can search for and access various types of public records. The availability of specific records online may vary, depending on the agency and the type of information sought.
State Public Records Law
The Indiana Access to Public Records Act regulates public access to state public records in Indiana. With specific exceptions and restrictions, CORA aims to foster transparency and hold governmental entities accountable by granting individuals the right to access public records.
Here are some key facets of the Indiana Access to Public Records Act:
- Definition of Public Records: APRA comprehensively defines public records as any written documentation containing information relating to the conduct of governmental business. This includes an array of items such as documents, emails, memos, maps, photographs, regardless of whether they are in physical or electronic format.
- Access to Public Records: APRA is applicable to all state and local governmental bodies in Indiana, encompassing departments, agencies, boards, commissions, and municipalities.
- Government Agencies Covered: APRA applies to all state and local government entities in Indiana, including departments, agencies, boards, commissions, and municipalities.
- Exceptions and Exemptions:While APRA encourages transparency, it also comprises specific exemptions to safeguard sensitive data. Common exemptions involve personal privacy, ongoing investigations, attorney-client privilege, and certain law enforcement-related records.
- Record Request Process:Individuals pursuing public records typically need to specify the exact records they want and submit a written request to the agency maintaining the records. However, agencies may accept inquiries via online forms, email, fax, or in person.
- Response Time: APRA mandates agencies to respond to a public records request within three working days. For specific reasons, such as the necessity to locate, gather, or scrutinize a substantial volume of records, they may extend the response time by an additional seven working days.
- Fees: Agencies have the liberty to charge fees for the replication of records. However, they cannot charge for time spent on locating or reviewing the records, except in special circumstances. APRA also allows fee waivers for individuals who can prove financial hardship.
- Dispute Resolution: If a public records request is rejected, individuals can pursue resolution via several avenues, including administrative appeals, mediation, or litigation, to coerce the agency to disclose the requested records.
Which records are public in Indiana
- Business Entity Information
- Statement of Information
- Fictitious Business Names (DBAs)
- Uniform Commercial Code (UCC) Filings
- Licenses and Permits
- Court Records
- Tax Liens
- Arrest Records
- Parole records
- Probation records
- Booking records
- Incident Reports
- Daily Activity Logs
- Police Radio and 911 Calls
- Court Records
- Inmate Records
- Jail Records
Which records are not public in Indiana
In Indiana, certain records are not open to the public due to concerns about privacy and specific legal limitations. The following records are typically not publicly accessible in the state:
Indiana Background Checks
In Indiana, background checks are comprehensive assessments designed to collect an individual’s historical records for various purposes. These screenings are often crucial for determining suitability for employment, tenancy, or business partnerships. Standard elements of background checks in Indiana include criminal history reviews, employment background checks, verification of educational credentials and qualifications, credit reports, and reference checks. The depth and scope of these screenings may vary depending on the specific requirements of the inquiry.
Indiana strictly adheres to federal laws, such as the Fair Credit Reporting Act (FCRA), to safeguard individuals’ privacy rights during the background check process. This law sets guidelines for how personal information should be collected, utilized, and distributed when conducting these checks.
Compliance with legal and ethical standards is essential when performing background checks in Indiana. This involves obtaining explicit consent from the individuals being investigated, ensuring data privacy and confidentiality, and providing individuals with the opportunity to review and dispute any incorrect information that may appear in their background reports.
What Can Be Included In a Background Check Report?
Criminal Records
This section may include state and federal level convictions, any jail time, sexual offenses, traffic violations, and any mention of the individual being listed on a national watch list for possible terrorism.
Social Security/Citizenship Verification
It's crucial to validate a potential candidate's social security number, any aliases they might use, and their legal U.S. citizenship status.
Sex Offender Registry
Legally, sex offenders are required to register in their area of residence.
Terrorism Watch List
Post 9/11, the government maintains a list of individuals with known or suspected ties to terrorism. This information may also be included in the report.
Driving Records
If an individual's role involves driving, it's important to verify they maintain a clean driving record. This includes checking for excessive DUIs or a history of reckless driving.
Education Transcripts
As people may exaggerate their qualifications on applications and resumes, verifying school transcripts can provide an accurate picture of academic performance and earned degrees.
Credit Report
A simple credit report can show how an individual manages their finances.
Indiana Court Records
Overview of the Indiana court system and its Structure
The judicial system in Indiana is a multilayered framework, encompassing several types of courts at different levels, each handling distinct kinds of cases. Here’s a breakdown of the Indiana judicial structure:
- Indiana Supreme Court: This is the highest court in Indiana that takes up appeals from lower courts. It has the authority to interpret state laws and the Indiana Constitution.
- Indiana Court of Appeals: Indiana is segmented into five appellate districts, each served by the Indiana Court of Appeals. As an intermediate appellate court, the Indiana Court of Appeals reviews cases appealed from the trial courts within its respective districts.
- District Courts: In Indiana, District Courts act as trial courts of general jurisdiction, handling a wide range of civil, criminal, and family law cases.
- Specialized Courts: Indiana also operates specialized courts that concentrate on certain types of cases or specific demographics. These include family courts, probate courts, juvenile courts, drug courts, mental health courts, and veterans courts.
- Limited Jurisdiction Courts: These courts handle less complicated cases with lower monetary limits or specific subject matters. They include small claims courts, traffic courts, municipal courts (in some jurisdictions), and various administrative courts.
Every court within the Indiana judicial system adheres to its unique set of rules and procedures while abiding by state laws and regulations. The primary aim of the Indiana judicial system is to ensure a fair and effective resolution of legal disputes, promote access to justice, and uphold the principles of due process and the rule of law.
Types of Indiana Court Records
Civil Court Records
- Lawsuits, filings, and judgments
- Small claims court records
Criminal Court
- Arrest records
- Court case records and proceedings
Family Court Records
- Divorce records
- Child custody and support records
Probate Court Records
- Estate records
- Guardianship and conservatorship records
Traffic Court Records
- Traffic violations and citations
Restrictions, Limitations, and Confidentiality
Court records in Indiana are subject to specific restrictions and confidentiality provisions to protect sensitive information and maintain individual privacy.
Sealed records that contain confidential or private information are not available to the public unless a court order permits their unsealing due to a compelling reason. Juvenile court records, which concern minors involved in legal proceedings, are confidential and accessible only to authorized individuals and relevant government entities. Records related to mental health and probate matters are also often restricted, with court orders typically required for access to maintain privacy. Courts employ strategies to secure confidential data within records by redacting sensitive personal details. Certain records that include trade secrets, proprietary details, or sensitive information can be shielded from public view, with courts authorized to limit or redact specific sections to prevent misuse or harm.
What do these records contain
- Case Information: Typically, court records encompass critical case information like the case number, case title, date of filing, and the names of involved parties (defendants and plaintiffs).
- Pleadings and Filings: Court records may include copies of legal documents filed by the parties such as complaints, responses, motions, briefs, and other court submissions that detail the matters, arguments, and positions of the parties involved.
- Court Orders and Judgments: Court records often contain court orders, rulings, and judgments issued by the court or judge. These documents highlight the decisions made about the case, including facts found, legal interpretations, and any remedies or penalties awarded.
- Dockets and Case Summaries: Dockets offer a chronological listing of case events, including scheduled court appearances, motions, and other court proceedings. Case overviews or minute orders can provide brief summaries of court actions taken during hearings.
- Evidence and Exhibits: In some cases, court records may consist of evidence or exhibits presented during the hearing or trial, such as documents, photos, videos, or other relevant physical items.
- Transcripts: Transcripts are accurate written accounts of court proceedings, including trials, hearings, or oral arguments. They capture the spoken words of judges, attorneys, witnesses, and other parties involved in the case.
- Sentencing and Disposition: For criminal cases, court records may contain details on sentencing and disposition, including information about the charges, plea bargains, and any penalties, fines, or sentences imposed.
- Case History and Appeals: Records may include the history of the case, encompassing previous rulings, appeals, and any related appellate court decisions, if applicable.
Courts in Indiana
- Superior Courts: Each county has its own Superior Court
- Allen Superior Court - Civil Division
- Allen Superior Court - Criminal Division
- Allen Superior Court - Family Relations Division
- Bartholomew Superior Court
- Boone Superior Court
- Clark Superior Court
- Delaware County Superior Court
- Elkhart Superior Court
- Floyd Superior Court
- Hamilton Superior Court
- Hancock Superior Court
- Hendricks Superior Court
- Henry Superior Court
- Adams County Circuit Court
- Allen County Circuit Court
- Bartholomew County Circuit Court
- Benton County Circuit Court
- Blackford County Circuit Court
- Boone County Circuit Court
- Brown County Circuit Court
- Carroll County Circuit Court
- Justice Courts
Indiana Public Vital Records
Marriage and Divorce Records: In Indiana, marriage certificates can typically be obtained from the county Clerk and Recorder’s Office in which the marriage took place, while divorce decrees are available from the District Court where the divorce was granted.
Birth and Death Records: The Indiana Department of Health – Vital Records Division serves as the central repository for all public vital records in the state, including birth, death, and fetal death certificates.
In Indiana, copies of vital records can be classified as either certified or uncertified.
Certified vital records are those requested by the individual named on the record, immediate family members, or other legally authorized representatives, such as attorneys or government officials requiring the records for official purposes.
Uncertified vital records are issued when a certified copy cannot be obtained under Indiana law. These uncertified records contain the same information but are stamped to indicate they are not valid for legal purposes and are for informational use only.
Vital records can be requested in Indiana via online platforms, mail, or in-person. The following fees apply for each record request:
| Birth certificates | $10.00 |
| Marriage certificates | Varies per county |
| Divorce certificates | Varies per county |
| Death certificates | $10.00 |
Each additional copy is $4.00
Indiana Public Criminal Records
Definition and Types of Criminal Records in Indiana
Criminal records in Indiana are official documents that detail an individual’s criminal activity within the state. They provide a thorough account of an individual’s encounters with the criminal justice system. Criminal records in Indiana can encompass various records like arrest records, court records, conviction records, sentencing reports, and information on probation or parole.
Information Included in Criminal Records
Criminal records in Indiana typically encompass the following details:
- Personal Identification Details: This part of the record includes personal details about the individual such as their full name, aliases or nicknames, date of birth, and occasionally their residential address.
- Arrest Records and Charges: These records outline specifics of the arrest, including the date and location of the arrest, the law enforcement agency involved, and the specific charges leveled against the individual.
- Court Case Information and Outcomes: This section provides information related to the legal proceedings of the case, including the name of the court, case number, case status, and critical dates like arraignment, pretrial hearings, and the results of the trial.
- Convictions and Sentencing Details: If the individual was found guilty, the record will detail the conviction(s) and the precise charges for which they were convicted. It may also include details about the sentence, such as fines, probation, community service, or imprisonment.
- Probation or Parole Status: If the individual is currently under probation or parole, the record may provide information about the conditions and terms of their supervision.
Police Records and Reports
Public access to police reports is restricted, but the Indiana Access to Public Records Act mandates the release of certain information upon request. This includes the arrestee's name, filed charges, and factual descriptions of the incident, such as the crime, presence of weapons, injuries, and property damage. Contact the arresting agency to request police reports, as a comprehensive list of Indiana police agencies is maintained by the State of Indiana Law Enforcement Agencies. Some details, like victim information and potential risks to the public or the agency, are not disclosed. Accessing police records may require a formal Freedom of Information Act request.
Booking Records and Reports
Booking records, also known as arrest records or booking logs, are created when someone is taken into custody. These records contain the person's name, arrest date and time, charges, and relevant details. Generally, booking records are public and can be accessed through law enforcement agencies or online portals, depending on the jurisdiction.
DUI Records
Certain driver's license information is prohibited from public release under federal law, including sensitive details like home addresses. In Indiana, driving under the influence (DUI) is a crime, and even a "wet and reckless" arrest below the DUI threshold is charged and prosecuted. Arrest and conviction records for DUI are publicly available and can be accessed easily. For information on incarcerated individuals, search the relevant county jail inmate population. County court records can provide details on DUI convictions in Indiana. Note that if no charges or convictions occurred, there won't be a public record, but official background checks may include such information.
Felony and Misdemeanor Records
In Indiana, finding felony and misdemeanor conviction records is relatively straightforward. County Superior Courts maintain records of court proceedings for felony convictions. To access these records, search the court files in the respective county. If the person is currently incarcerated, the Indiana Department of Corrections website allows searching for arrest, booking, and charge details. For misdemeanor records, search the county court where the case was heard. If the individual is in jail, use the website for information on the charges. Availability of records may vary based on the jurisdiction and case specifics.
Parole Records
To obtain parole records, contact the County Superior Court that handled the conviction. Request the documents in person or by mail, providing the person's name, date of birth, CDCR number, and specific information sought. Case history searches at the County Superior Court might provide some information, but detailed criminal history may not be available. Parole records document the supervision and conditions of individuals released on parole from prison. They include details about parole terms, interactions with parole officers, and progress reports. Access to parole records depends on the jurisdiction and specific circumstances of the case.
Probation Records
Indiana probation records can be requested from the Indiana Probate Division of the relevant County Superior Court. Searching for probate records must be done in person as they are not available online. Provide the full name, date of birth, and specific details needed. Probation records pertain to individuals sentenced to probation instead of incarceration. They contain information about probation conditions, reports from probation officers, and updates on compliance with the terms. The availability and fees of probation records depends on the jurisdiction and the nature of the case.
Warrant Search
Active warrants in Indiana are not classified as public information under state law. This law limits the type of information that can be made public, and active warrants are considered to infringe upon an individual's privacy rights. Executed warrants will result in a booking or arrest record that can be identified through the Indiana Department of Corrections website or by contacting the local law enforcement agency or county jail.
Inmate And Jail Records
Inmate lookup refers to the procedure of searching for and acquiring details about individuals currently detained within Indiana's correctional facilities. The principal aim of inmate lookup is to offer public access to information about inmates, which includes their location, booking information, charges, sentence duration, expected release dates, and parole eligibility status.
What you can find
When conducting an inmate lookup in Indiana, you can expect to discover the following information:
- Inmate Location and Facility Details: Inmate lookup provides details about the specific correctional facility where the inmate is currently situated. This includes the name of the facility, its address, and contact details.
- Booking Information and Charges: Inmate lookup allows you to access data about the inmate’s initial booking into the facility, including the booking date, booking number, and the specific charges filed against them.
- Sentence Length and Release Dates: Inmate lookup offers information about the length of the inmate’s sentence, including the commencement date and the projected release date. This helps in understanding the period of their incarceration.
- Parole Eligibility and Parole Board Decisions:Inmate lookup may highlight the inmate’s eligibility for parole and provide details on parole board decisions, such as the results of parole hearings and any conditions imposed.
How to Conduct an Inmate Lookup in Indiana
In Indiana, you can use the Indiana Department of Corrections Incarcerated Search to find information about inmates. Here’s a step-by-step guide:
- Go to the Incarcerated Search: You can access the search at this URL: https://www.in.gov/apps/indcorrection/ofs/ofs
- Enter the Inmate’s Information: The locator requires either the incarcerated individual’s DOC number or the inmate’s last name and first initial. Fill in the details you possess.
- Submit the Search: After entering the necessary details, click on the “Search” button to submit your request.
- Review the Information: If the inmate is in the system, you will see their DOC number, their age, their admission date, their current location, and their parole-eligible month and year.
Jails & Prisons in Indiana
State Prisons:
- Indiana State Prison
- Wabash Valley Correctional Facility
- Miami Correctional Facility
- Pendleton Correctional Facility
- Westville Correctional Facility
- Plainfield Correctional Facility
- Rockville Correctional Facility
- New Castle Correctional Facility
- Putnamville Correctional Facility
- Reception Diagnostic Center
County Jails:
- Marion County Jail
- Allen County Jail
- Lake County Jail
- St. Joseph County Jail
- Hamilton County Jail
- Vanderburgh County Jail
- Hendricks County Jail
- Johnson County Jail
- Madison County Jail
- Porter County Jail
Can I look up mugshots in Indiana?
In line with the Indiana Access to Public Records Act, citizens have permission to access public documents, including arrest records and mugshots.
Mugshots of individuals arrested can be accessed through government resources such as the Department of Corrections website. These platforms provide both present and past arrest records.
The Department of Corrections maintains a regularly updated database of both juvenile and adult offenders. Various Indiana jail directories also provide mugshots of inmates presently in custody.
Indiana Arrest Records
Arrest records in Indiana are official documents that illustrate an individual’s arrest history by law enforcement within the state. These records offer information about the circumstances, charges, and outcomes related to an arrest. Arrest records primarily exist to provide a thorough record of a person’s interactions with the criminal justice system, ensuring transparency and responsibility in law enforcement activities.
What Do These Records Contain:
Typically, Indiana arrest records contain the following information:
- Personal Identification Details: Arrest records include personal details about the individual, such as their full name, aliases, date of birth, and occasionally their address.
- Arrest Information: These records offer details about the arrest, including the date, time, and location of the arrest, the arresting agency or police department, the name of the arresting officer, and the charges filed against the individual.
- Booking Information: Arrest records may provide details about the booking process, such as fingerprints, photographs (mugshots), and other personal identifying information gathered during the booking process.
- Charges and Criminal Offenses: Arrest records outline the specific charges or criminal offenses for which the individual was arrested, including the nature of the offense and any applicable penal code sections or statutes.
- Court Case Information: Depending on the stage of the criminal proceedings, arrest records may provide limited information about the subsequent court case, including the court’s name, case number, and other relevant case details.
Indiana Property and Asset Records Online
In Indiana, information about property and assets is readily available through the State Treasurer’s Office. This entity offers a free online search tool to locate and claim properties. The local county clerk and recorder offices manage property records.
Unclaimed Properties in Indiana
Searching for unclaimed money in Indiana is quite straightforward. The search requires information such as name and address.
This means that if you’ve conducted business in other states, you can search a single database to see if you have any unclaimed funds elsewhere in the country.
Driving Records
The Indiana Bureau of Motor Vehicles (DMV) provides an online service allowing individuals to access and print their own driving records.
To access your driving records, you must first create an account on the DMV’s online platform, pay a fee of $9.00, and ensure that your printer is ready to print the records. If you require a certified driving record, the fee is $10.
Civil Driving Infractions
In Indiana, traffic violations fall into two main categories: traffic infractions and traffic misdemeanors. Traffic infractions are less serious offenses and do not carry the risk of imprisonment. On the other hand, traffic misdemeanors have the potential for jail time.
The penalties for traffic infractions depend on the seriousness of the offense. In addition to fines, traffic violations can lead to the accumulation of DMV points, which are used to monitor a driver’s record. Exceeding a certain number of points can result in the suspension or revocation of a driver’s license.
Some common examples of civil driving infractions in Indiana are:
- Speeding
- Running a red light
- Tailgating
- Unsafe lane changing
- Not wearing a seatbelt
Driving under the influence of alcohol or drugs (DUI) is considered a misdemeanor case. Offenses like this are punishable by up to a year in jail and paying a fine of $1,000.00.
Indiana White Pages - Access to People, Addresses, and Other Non-Official Information
Address Search
A Reverse Address Lookup in Indiana, also known as a Reverse Address Search, is a searchable database aimed at helping individuals obtain property ownership information within the state. This can be beneficial for determining details about a property’s owner or for finding someone’s address.
Under the Indiana Access to Public Records Act, addresses are deemed public information, thus available to anyone, given they either have consent from the person concerned or have a legitimate reason for needing the information. Certain restrictions apply to the use and disclosure of this data.
People Search
In Indiana, a people search can be a helpful way to gather information about individuals. There are various online resources and databases designed to facilitate such searches, with public records websites offering access to a range of information, including basics like full name, address, and phone number.
Can I Search By a Phone Number and Identify The Owner?
Yes, reverse phone lookup services can be used to determine the owner of a specific phone number. These services compile and provide information linked to phone numbers, including names, addresses, contact details, and sometimes even photos and social media profiles. There are several ways to conduct a reverse phone number lookup, such as searching by address, name, or other related information.
How to Do a License Plate Lookup in Indiana
In line with most states, Indiana does not permit the public to request driver information based on a license plate number, except in specific situations.
If you are a victim of a crime and the only information you have is the license plate number of the vehicle, local law enforcement can conduct a license plate lookup to identify the registered owner. This could aid in solving the crime, but the information obtained is not disclosed to the victim or the public.
You can utilize third-party online platforms to conduct a vehicle history report based on a license plate number. In the United States, each vehicle has a registered plate linked to a Vehicle Identification Number (VIN). Online lookups using the license plate number will reveal specific information about the car, but not about the registered owner. You will be able to access information about safety recalls, significant repairs, dates of sales (including prices), and details about the locations where the vehicle was registered and sold.
Frequently Asked Questions
Who and why can request public records?
In Indiana, public records are broadly accessible to all community members. This includes individuals, organizations, journalists, businesses, and researchers. The aim of allowing public records requests is to promote openness and accountability in governmental actions. It enables citizens to gain a deeper understanding of the operations and decisions of government entities.
Are there fees associated with requesting public records?
Yes, requesting public records can involve some fees. It’s typical for governmental entities to impose reasonable charges to cover the costs associated with duplicating, digitizing, and compiling the requested documents. The actual fees can vary depending on the jurisdiction and the specifics of the request. In some instances, these fees may be waived or reduced for certain types of requesters, such as members of the media or non-profit organizations.
Are public records Free to access?
In some situations, certain public records may be accessible for free. Some government agencies proactively publish select records online, making them freely accessible to the public. However, if you’re looking for specific records not readily available, you might need to submit a formal public records request, which could incur fees.
What is the response time for public records requests?
The time needed to process a public records request can fluctuate based on the jurisdiction and the complexity of the request. Laws and regulations often require government entities to respond within a certain timeframe, which could range from several days to multiple weeks. However, some requests may require a longer processing time, particularly if they involve a large volume of records or need modifications to protect confidential information.
Can my request be rejected?
Yes, a public records request can be denied under certain circumstances. Government agencies may refuse a request if the records are subject to specific exemptions or are legally protected from disclosure. Common reasons for denial include the protection of personal privacy, ongoing investigations, concerns over national security, attorney-client privilege, and trade secrets.
